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Surveys

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Accessing Survey Management

• Title — links to the responses page, or to the editor for a draft
• Status — Draft (yellow), Published (green), or Closed (red)
• Version — a v1-style badge
• Responses — n/m responded against the number of assigned students, or — for a draft
• Created
• Due date
• Linked assignment
• Actions — a ⋯ menu whose entries depend on the survey’s status

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Creating a New Survey

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Starting from Scratch

1. Click the Create New Survey button in the top-right corner
2. Enter a survey title (required)
3. Add an optional description to provide context for students
4. Click Open Visual Builder to add questions (see Visual Builder section below)
5. Configure survey settings (see Survey Settings section below)
6. Choose the due date and whether to allow students to edit their responses after submission
7. Click Preview as Student to check the survey if needed
8. Set Status to either “Draft — saved but hidden from students” or “Published — visible to students (subject to the Available at date above)”
9. Click the submit button at the bottom of the form. Its label follows the status you chose: Publish Survey or Save Draft

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Using the Template Library

1. Click the Create New Survey button
2. Click Browse Templates
3. Search or filter templates by:
   • All Templates or My Templates
   • Visibility: Class-Only or Global
   • Search by name or description keywords
4. Click Preview to see the full survey before using
5. Click Clone to create a new survey with the template’s questions pre-filled
6. Customize as needed and publish

• Class-Only: Templates visible only within your course
• Global: Templates shared across all courses in the platform

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Visual Builder

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Supported Question Types

• Short Text: Short-line text area for concise responses
• Long Text: Multi-line text areas for detailed responses
• Single Choice: Radio buttons to select one option from a list
• Checkboxes: Multiple select boxes allowing students to choose one or more options
• Yes / No: Binary question with two clear options for simple confirmations

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Building Your Survey

1. Name the page if needed (optional, helps organize multi-page surveys)
2. Click a question type button to add a new question (+ Short Text, + Long Text, etc.)
3. Enter the question name (this becomes the column header in response exports)
4. Add an optional description to provide context for students
5. Mark questions as required using the Required toggle
6. For choice-based questions, add and reorder answer options
7. Use the arrow buttons (↑ ↓) to reorder questions
8. Click the trash icon to delete a question
9. Click Use This Survey when finished

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Multi-Page Surveys

1. Click Add Page in the left sidebar to create a new page
2. Name each page to help students understand their progress
3. Use the arrow buttons to reorder pages
4. Delete a page by clicking the trash icon (cannot delete the last remaining page)
5. Click on any page name to switch between pages while editing

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Configuring Question Options

1. Click Add choice to add new options
2. Enter the value for each choice
3. Use the arrow buttons to reorder choices
4. Click ✕ to remove a choice

• Customize the True label (default: “Yes”)
• Customize the False label (default: “No”)

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Survey JSON Editor

• The JSON textarea shows the raw SurveyJS configuration
• Click Validate JSON to check for syntax errors before saving
• Changes in the Visual Builder automatically update the JSON

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Previewing Your Survey

1. Click Show Preview in the preview section
2. A modal displays the survey exactly as students will experience it
3. Test navigation between pages (for multi-page surveys)
4. Verify question types and options display correctly
5. Close the preview when satisfied

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Survey Settings

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Status Options

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Draft

• Survey is not visible to students
• Allows you to work on the survey without time pressure
• No responses can be submitted
• Can be edited freely without affecting existing data

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Published

• Survey becomes visible to students immediately (or at the configured Available At time)
• Students can begin submitting responses
• Due date validation ensures deadline is in the future
• Editing published surveys is possible but use caution (see Editing Published Surveys below)

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Closed

• Every new or edited response is rejected while the survey is not published, including from a student who still has the form open
• The survey disappears from the student Surveys page
• You and your graders keep full access to the responses and analytics

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Due Date Configuration

1. Click the date/time picker in the survey form
2. Select a date and time for the survey deadline
3. The system converts to your configured course time zone (see Course Settings)

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Available At Configuration

1. Leave empty to make the survey visible immediately upon publishing
2. Set a future date/time to schedule when the survey becomes available
3. The survey remains hidden from students until the specified date/time

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Response Editing Control

• Answers autosave as the student works, so a student can close the page and come back to a partly finished survey
• After submitting, the student sees a green banner reading “You can edit your response since editing is allowed for this survey.” and can submit again
• Each re-submission updates the recorded submission time

• Nothing is saved until the student clicks Complete, so a student who closes the page loses their answers
• After submitting, the student sees a yellow banner reading “This survey has been submitted and cannot be edited.” and the survey renders read-only
• The original submission time is preserved

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Linking Surveys to Assignments

1. In the survey form, select an assignment from the Link to Assignment dropdown
2. The survey appears on the assignment’s submission page for students
3. The banner shows whether the survey is pending, completed, or overdue
4. Students can quickly access and complete the survey from their submission view

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Survey Assignment

• All enrolled students in the course can see and respond to the survey
• Response rate is calculated against every student whose enrollment is still active; a student marked Dropped is not counted
• Best for course-wide feedback or evaluations

1. Select Assign to specific students option
2. Click Select Students to open the student picker
3. Search for students by name
4. Check the boxes next to students you want to include
5. Click Confirm to save your selection

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Peer Feedback Surveys

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Current Implementation

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Peer Feedback Template Structure

• Overall contribution to the project
• Communication effectiveness with the group
• Reliability in completing assigned tasks on time
• Collaboration and supportiveness
• Quality of work produced

• Team member strengths (Technical skills, Problem-solving, Communication, Leadership, Time management, Creativity, Attention to detail, Helping others)

• What did this team member do well?
• What could this team member improve on?
• Additional comments (optional)

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Using the Peer Feedback Template

1. Click Create New Survey
2. Click Browse Templates
3. Search for “Peer Feedback Survey”
4. Click Clone to use the template
5. Customize questions as needed for your course context
6. Use Assign to specific students to assign to group members
7. Publish when ready

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Viewing Peer Feedback Responses

1. Navigate to the survey’s View Responses page
2. Use filters to focus on specific questions or date ranges
3. Export to CSV for detailed analysis or grade calculations

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Group Mentors and Analytics

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Assigning Mentors to Groups

1. Navigate to the assignment’s Groups page
2. In the groups table, find the Mentor column
3. Select a mentor from the dropdown for each group
4. The mentor assignment is saved automatically

• View analytics for only their assigned groups
• See aggregated survey responses from their groups
• Track group health metrics and alerts
• Provide targeted support and intervention when needed

• Distribute workload among TAs for large courses
• Assign specialized mentors based on project topics
• Enable targeted feedback collection from specific mentor-group pairings
• Track mentor effectiveness through group-specific survey analytics

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Survey Analytics

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Accessing Analytics

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Analytics Views

• Course-wide statistics with diverging stacked bar charts for Likert-scale questions
• Summary cards showing total responses, response rate, and alerts for groups needing attention
• Filter by lab section or class section to compare subgroups
• Compare multiple surveys in a series to track trends over time
• Free-text response aggregation

• View response distributions and statistics for each student group
• Compare group performance against course averages
• Identify groups with low response rates or concerning feedback
• Drill down into individual group responses with member-level detail

• Shows only groups where you are assigned as the mentor
• Same detailed analytics as the By Group view, focused on your groups
• The tab is present for every staff viewer; it is simply empty if you mentor no groups

• Diverging stacked bar charts for Likert-scale questions
• Distribution charts for choice-based questions
• Statistical summaries (mean, median, min, max, standard deviation)
• Alerts for groups with low response rates or concerning metrics

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Configuring Analytics

• Variance Threshold: Standard deviation above which to flag high variance (default: 1.5)
• Non-Response Threshold: Response rate below which to flag groups (default: 80%)

1. Toggle Include in Analytics to show/hide the question in analytics views
2. Set an Alert Threshold value that triggers warnings when group means exceed/fall below a value
3. Choose Alert Direction (above/below mean, or any individual response above/below)
4. Add a custom Alert Message to explain the concern
5. Mark as Reversed Scale if higher values indicate worse outcomes

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Group Analytics Details

• Visual cards for each group showing response rates and key metrics
• Color-coded alerts for groups needing attention
• Click any card to view detailed group analytics

• Filter groups by lab section or class section using the dropdown
• “All sections” view shows groups organized by section
• Selection is persisted for your next visit

• Group Member Roster: Shows all group members with submission status (✓ submitted, ✗ not submitted)
• Email Links: Instructor view includes mailto links for students and mentors
• Question-by-Question Breakdown: Responses grouped by question type with charts
• Individual Responses: View each group member’s answers

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Survey Series

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Creating a Survey Series

1. Navigate to Surveys → Manage Series
2. Click Create Series
3. Enter a series name (e.g., “Weekly Team Collaboration Surveys”)
4. Add an optional description
5. Click Create Series

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Linking Surveys to a Series

1. Select a series from the Link to Series dropdown
2. Enter a Week Number to indicate the survey’s position in the series
3. Surveys in a series can be compared side-by-side in the analytics view

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Managing Series

• Expand a series card to see its surveys, listed as ordinal. title
• Click the pencil icon on a series to open Edit Survey Series, where the ↑ and ↓ buttons reorder its surveys
• Edit the series name and description in that same dialog
• Click the trash icon to delete a series. The browser asks to confirm: “Delete series …? Surveys will be unlinked but not deleted.”

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Managing Survey Responses

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Viewing Response Dashboard

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Total Responses

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Response Rate

Response Rate = (responses shown / students assigned) × 100

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Time Remaining

• Black: More than 24 hours remaining (displays days and hours)
• Orange: Less than 24 hours remaining (displays hours and minutes)
• Red: Past due date (displays “Closed”)

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Response Data Table

• Student name
• Submission timestamp
• Answers to each survey question (dynamic columns)

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Filtering Responses

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Date Range Filter

1. Select a start date
2. Select an end date
3. Only responses submitted between these dates display

• Analyze early vs. late responders
• Track response patterns over time
• Identify submission clusters before deadline

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Anonymous Mode

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Question Selection Filter

1. Check/uncheck questions to show or hide
2. Reduces information overload for large surveys
3. Focus on specific topics or concerns

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Exporting Response Data

Student Name,Submitted At,Question 1,Question 2,...
Jane Doe,"Nov 15, 2025, 3:45 PM",Answer 1,Answer 2,...
John Smith,"Nov 16, 2025, 10:22 AM",Answer 1,Answer 2,...

• Properly escaped values for Excel/Google Sheets compatibility
• Filename includes survey title and export date, as survey-responses-<title>-<YYYY-MM-DD>.csv

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Viewing Individual Responses

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Editing Surveys

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Editing Draft Surveys

1. Click the draft’s title, or choose Edit from its ⋯ menu
2. Modify title, description, questions, or settings
3. Save changes and continue working
4. No student impact since draft surveys are not visible

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Editing Published Surveys

• Survey title (won’t affect existing responses)
• Description (provides context for future responders)
• Due date (can extend deadline if needed)
• Allow response editing setting

• Survey questions (may invalidate existing responses)
• Question types (data type mismatch with existing responses)
• Removing questions (orphans existing response data)

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Validation and Error Handling

• Ensures due date is in the future (cannot publish with past due date)
• Validates JSON structure of survey questions
• Checks for required fields (title, question structure)

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Saving Survey Templates

1. Open a survey in the editor, or fill out the new-survey form
2. Click Add to Template Library at the bottom of the form (the form must be valid)
3. Choose template scope:
   • Course Only: Available only in your course
   • Global (Shared): Available to all instructors across courses

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Deleting Surveys

1. Open the survey’s ⋯ menu and choose Delete
2. Your browser asks you to confirm. For a survey that already has responses, the message reads: “This survey has N response(s). Deleting it will hide the survey from view but preserve all response data for record keeping. This action can be undone by restoring the survey.” For a draft or a survey with no responses, it just asks “Are you sure you want to delete …?”
3. Accept the browser’s confirmation to delete the survey